7 reasons an asset management system will improve your calibration process

Organising metrology calibrations can be a complicated and time-consuming process for QA teams.

With hundreds of pieces of equipment on site requiring calibrations, it can be a struggle to keep on top of all the deadlines, documentation and suppliers involved in the process.

But with the penalties for missing a calibration as harsh as receiving a non-conformance during an audit, it’s a critical task for any QA team.

Managing your calibrations through an asset management system simplifies the entire calibration process, from beginning to end.

Whether you’re considering an asset management system but are yet to take the plunge, or even if asset management systems are yet to grace your radar, read on for our seven reasons on how an asset management system will improve your calibration process.


Seven reasons why your business needs an asset management system:

1. Say goodbye to obsolete data

Many QA teams rely on shared documents, usually stored in a central location, to record their assets. But keeping this type of document up to date is a huge task and unfortunately the list tends to become out of date as quickly as it is created.

An asset management system provides one, centralised location to store and manage your data, ensuring each asset is always kept up to date. But they also offer more than just a place to store and update your asset list…

2. Never miss a calibration deadline again

It can be hard to keep track of all those calibration due dates, especially if you’re using multiple pieces of metrology equipment in your processes.

By using an asset management system, you can guarantee you’ll never miss a calibration deadline as automated email reminders alert you when an item is due for calibration.

3. Arrange seamless calibrations

When it’s time to arrange calibrations, an asset management system will manage your entire calibration process through one, easy to access portal instead of relying on emails and calls with multiple suppliers.

4. Budget for the year ahead

By booking and scheduling items in for calibration in advance you can accurately budget for the year ahead with no unexpected costs!

5. Full traceability

An asset management system stores the details and past history of each piece of your metrology equipment, including the associated manuals, certificates and inspection reports. You’ll be able to see if an asset has been added, deleted or amended, and the reasons why.

6. Remove long winded paper trails

You can also view any of your assets at any time, at the touch of a button. Meaning no more hunting through paper trails to find the information you’re looking for at short notice or during audits.

7. Track the calibration process beginning to end

An asset management system will provide full visibility of the calibration process – allowing you to track your equipment from beginning to end. See when your items have arrived at the laboratory, what their calibration status is, and when your calibrated equipment is due back with you.

Work with us to improve your metrology equipment calibrations

We designed our asset management system, the Calibration Hub, to help our customers streamline their calibration process – from storing asset history and details, to organising calibrations and planning for the year ahead.

But remember, the key to getting the most from your asset management system is by inputting an accurate and up-to-date asset list.

If your current asset list is out of date, speak to us about arranging a no-obligation site survey with one of our team.