As the world starts to recover from the economic damage caused by Covid-19, businesses will undoubtedly need to start looking at ways to become more profitable in order to survive.

Procurement departments are usually first under the microscope, and many procurement teams tasked with finding cost-saving initiatives will usually start by sourcing cheaper products and services.

But even if you are paying the lowest price for your products and services – it doesn’t necessarily mean you’ve paid the lowest cost overall.

Consider the cost of the procurement process too.

If you only look at the price of the item you’re buying and not any other factors that add to the overall cost, you won’t know the true cost of procurement. Although procurement costs won’t be seen on an invoice, they can add up pretty quickly.

Think about the administrative overhead costs associated with having multiple suppliers. Employees have to spend time receiving, processing, reviewing and approving each invoice as it comes into the business. The invoice then moves on to the accounts payable team who pay and track each supplier.

Depending on the internal processes, the costs associated with this administrative task can range from anywhere between £50 – £400 per invoice!

These hidden costs are often not reported – but they can hugely affect your bottom line and stop your business from being profitable.

Consolidate your suppliers

A proven strategy for many businesses is to reduce costs through supplier consolidation.

When managed correctly, supplier consolidation can reduce administration costs, reduce purchasing costs and reduce risk, as well as improving supplier relationships.

Reduce administration costs – With fewer suppliers to manage, the costs involved in setting up a supplier in internal systems, completing transactions and managing the relationship significantly decrease

Reduce purchasing costs – There is a common misconception that working with multiple suppliers is a more cost-effective approach as it gives the buyer the chance to ‘shop around’ for the best price. But by spreading your budget across a number of suppliers your purchasing power decreases

Reduce risk – Relying on fewer suppliers will significantly reduce risk to your business. With fewer suppliers to manage, your business can better focus on securing all the applicable risks throughout the supply chain

Improve supplier relationships – When there are fewer suppliers to manage, it becomes easier to focus on building relationships with core suppliers. By consolidating you supplier base, the core suppliers will get a larger piece of your market share, which increases your purchasing power and creates lower prices for your business

How much could you save by bringing your metrology and weighing equipment calibrations under one, trusted supplier?

We calibrate a full range of metrology and weighing equipment and offer volume discounts on bulk orders. With one contact to deal with and one invoice to process you could significantly reduce the hidden costs of managing multiple suppliers and help make your business more profitable.

Speak to us today to see how much you could save

Asset management

Organising metrology calibrations can be a complicated and time-consuming process for QA teams.

With hundreds of pieces of equipment on site requiring calibrations, it can be a struggle to keep on top of all the deadlines, documentation and suppliers involved in the process.

But with the penalties for missing a calibration as harsh as receiving a non-conformance during an audit, it’s a critical task for any QA team.

Managing your calibrations through an asset management system simplifies the entire calibration process, from beginning to end.

Whether you’re considering an asset management system but are yet to take the plunge, or even if asset management systems are yet to grace your radar, read on for our seven reasons on how an asset management system will improve your calibration process.

Seven reasons why your business needs an asset management system:

1. Say goodbye to obsolete data

Many QA teams rely on shared documents, usually stored in a central location, to record their assets. But keeping this type of document up to date is a huge task and unfortunately the list tends to become out of date as quickly as it is created.

An asset management system provides one, centralised location to store and manage your data, ensuring each asset is always kept up to date. But they also offer more than just a place to store and update your asset list…

2. Never miss a calibration deadline again

It can be hard to keep track of all those calibration due dates, especially if you’re using multiple pieces of metrology equipment in your processes.

By using an asset management system, you can guarantee you’ll never miss a calibration deadline as automated email reminders alert you when an item is due for calibration.

3. Arrange seamless calibrations

When it’s time to arrange calibrations, an asset management system will manage your entire calibration process through one, easy to access portal instead of relying on emails and calls with multiple suppliers.

4. Budget for the year ahead

By booking and scheduling items in for calibration in advance you can accurately budget for the year ahead with no unexpected costs!

5. Full traceability

An asset management system stores the details and past history of each piece of your metrology equipment, including the associated manuals, certificates and inspection reports. You’ll be able to see if an asset has been added, deleted or amended, and the reasons why.

6. Remove long winded paper trails

You can also view any of your assets at any time, at the touch of a button. Meaning no more hunting through paper trails to find the information you’re looking for at short notice or during audits.

7. Track the calibration process beginning to end

An asset management system will provide full visibility of the calibration process – allowing you to track your equipment from beginning to end. See when your items have arrived at the laboratory, what their calibration status is, and when your calibrated equipment is due back with you.

Work with us to improve your metrology equipment calibrations

We designed our asset management system, the Calibration Hub, to help our customers streamline their calibration process – from storing asset history and details, to organising calibrations and planning for the year ahead.

But remember, the key to getting the most from your asset management system is by inputting an accurate and up-to-date asset list.

If your current asset list is out of date, speak to us about arranging a no-obligation site survey with one of our team.

It takes just 90 seconds to discover how we can simplify and improve your metrology calibrations. Watch how we’re different to the industry’s current metrology calibration providers:

Contact us if you’d like to know more:

Calibration laboratory

We’re still here for your metrology calibration requirements. Our Calibration Select laboratory remains open with all collection and drop off options operating as usual. If your site has special social distancing measures in place, please let us know when you place your order and our technicians will comply during the collection process.

We have established new social distancing measures of our own, including isolation of the laboratory area and additional sanitation regimes including the cleaning of all items as they arrive at the laboratory.

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When you book your metrology equipment in for a calibration, you’ll be asked whether you require the calibration to be carried out to traceable or UKAS standards. But do you know what’s covered under each option?

Many of our customers are confused about the difference between traceable and UKAS calibrations and often ask us for advice when it comes to deciding on the right standard of calibration for their equipment.

With so much information available on the subject, we’ve brought it together in one place to help make your decision.

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Weight set calibration service

If your metrology equipment has been calibrated and the results show the device is out of tolerance, then it’s likely to need an adjustment.

But where does a calibration end and an adjustment begin? What’s the difference between the two processes? And why are adjustments not always necessary if a device is out of tolerance?

Read on for the answers to these commonly asked questions:

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Calibration laboratory

Over time and through constant use, the accuracy of metrology equipment can start to drift and lead to measurement errors. To avoid this, it’s important to have your equipment calibrated regularly.

But organising calibrations can be a hassle, especially if your processes use multiple pieces of equipment, or downing tools leads to production delays.

Save yourself the headache by reading our top tips on how to manage and optimise your metrology equipment calibration process.

Read more